Divisions
1) Advertisement –Print (Advertisement and Marketing)
- Designing of advertisements
- Space allotment for paid ads
- Delivery of release order for the same to newspapers
- Allotment of space for tender/auction, lookout notice
- Delivery of release order as per rotation chart
- Issuance of identity cards to marketing executives of print and electronic media
- Validation of bill statement
- Sanctioning of bills
- Preparation of media list for newspapers based on their circulation and ads
- Preparation of media list for magazines based on their circulation and ads
2) Advertisement -Electronic Media (Advertisement and Marketing)
- Production and release of electronic media advertisements for various government departments like video-audio-web display ads
- Fixation of advertisement rates and payment of bills
- Marketing of department produced ads through other agencies
- Distribution of id cards to personnel of electronic media marketing division
- Production and distribution of electronic media advertisements for other departments
- Facilitating other departments in advertisement production
- Preparation of media list for Electronic media (TV, FM, Online)
- Empanelment of cinema theatre ad agencies
3) Audio- Video Documentation
- Maintaining a audio-video digitalized archives
- Documentary production works
- Co-ordination of documentation stringers in districts
- Archiving of data for department and government
- Production of documentaries highlighting cultural heritage of the State and developmental and welfare activities of government
- Pre-production and post-production works of Nava Keralam programme
- Information officer (Audio-Video Documentation) acts as the cost committee convener of outhouse productions
4) Circulation & Distribution
- Printing and circulation of all publications of the department as per prepared mailing list
- Work-order allotment and management
- Release of work-order for outsourcing (colour) films for printing in government press
- Assessment of printing status of publications at all stages
- Distribution of publications through mail to subscribers included in mailing list
- Distribution of publications through courier service to district information offices
- Maintaining a stamp register and mailing list for circulation purpose
- Redressal system to resolve complaints regarding circulation
- Circulation of posters, booklets, and other publications through district information offices
- Maintains records of printing and circulation, publication of posters, booklets and hand-outs etc.
- Circulation of publications to Hon’ble Chief Minister, other ministers, opposition leader, Niyamasabha Speaker, Members of Legislative Assembly, secretaries etc.
- State-wide circulation of all publications of department, circulation of publications to the New Delhi Information Office
- Identifying market for the publications
- Transportation of printed materials from the press and timely circulation to the Ministers, Government Secretaries and media persons
- Informing the departments and institutions about the details of the publications are the important activities carried out by this section
5) Co-coordinating News Editor
- Video coverage of government programmes throughout the State
- Distribution of edited video footages to various television channels through Clip-mail
- Production of news/ development oriented programmes for audio-visual media
- Coordination of video stringers in other districts
- Technical support to the video clip mail system in directorate and district offices
- Supervision of the video news logging
- Video coverage of programmes in the State capital
- Maintenance of an edit suit for news clipping services
- News clippings edited and produced by the unit are available at clipmail.kerala.gov.in which can be accessed by ministers, speaker, media organisations, television channels and websites
- In addition the division maintains video stringers for the coverage of official programmes all over the State
6) Cultural Development
- Organizes various cultural events, fairs and festivals, film festivals
- Co-ordinates inter-state cultural exchange programmes
- Distribution of 35 mm films, audio-video CDs and DVDs
- Maintenance of film library/archives
- Organizes various cultural programmes in consensus with various cultural organisations in other States as part of promotional activities of the State’s cultural diversity
- Maintenance of Tagore Theatre
- Purchase of films and documentaries
7) English Editorial
- Data compilation, writing, translation, editing, proof reading, layout, design, communication with writers, co-ordination with press, fixation of remuneration to writers for Kerala Calling magazine, Heritage series publications, Handbook on Kerala, various reference books etc.
- Publication of books highlighting the achievements and welfare programmes of the government
- Publication of booklets reflecting developmental and cultural arena of the State, and other works in English published by the department
- Also the division monitors the online version/publication of Kerala Calling
8) Field Publicity:
- Coordination of exhibitions, mobile exhibition unit, IT enabled video wall, field publicity activities, public awareness programmes
- Intensive campaigns on special occasions like Gandhi Jayanthi, Reading Day, Reading Week etc.
- Coordination of I&PRD team deputed for Republic Day Parade in New Delhi
- Nodal department for the Kerala state to participate in India International Trade Fair (IITF), New Delhi
- Multi-media campaigns for IITF
- Event management and coordination for State Media Award
- Event management for seminars/ workshops organised by the department
- Special campaigns on the occasion of anniversary celebrations of the state ministry
- Execution of outreach programmes
- Maintenance of department hoardings
- Nodal division for special campaigns
- Execution of interstate PR activities, exhibitions and programmes
9) Malayalam Editorial
- Publication of Samakalika Janapadham, other Malayalam publications and reference books
- Data compilation, writing, translation, editing, proof reading, layout, design, communication with writers, fixation of remuneration to writers for Samakalika Janapadham magazine, and other works in Malayalam published by the department
- Publications on official language
- Special issues on the anniversary celebrations of the government
- Books on contemporary subjects, subjects seeking public awareness
- Preparing online posters and e- bulletin
- The division also monitors the online version/publication of Samakalika Janapadham
10) Pension
- Monitoring Journalists and Non-Journalists pension – registration
- Journalists and Non-Journalists pension approval
11) Photography
- Photo coverage of government programmes throughout the State
- Photo coverage of functions of ministers and other dignitaries
- Photo coverage of campaigns and other events
- Photo documentation
- Maintenance of Photo Archive
- Photographers contract renewal
- Indexing of colour transparency and slides
- Sale of photographs to general public on fixed price
12) Planning & Development
- Data compilation for State Budget, Governor's address
- Preparation of approach documents for Planning Board and Five-Year plan programmes
- Submission of annual plan proposals to planning board
- Preparation of draft project report for implementing new schemes and programmes in the department
- Agenda setting for conference of Members of Parliament prior to each Parliament sessions
- Data compilation to assist submission of annual report of Information and Public Relations Department; Project proposal for upgrading of various sections and district information offices etc.
- Preparation and submission of Supplementary Demand for Grants (SDG) Report to Legislative Assembly Subject Committee
- Online progress update regarding impactful projects in Hon’ble Chief Minister’s project monitoring portal
- Periodic review of Plan Progress and updates in Plan Space portal
- Preparation of draft report for inclusion in State Planning Board’s Annual Economic Review Report
13) Press Release
- Coverage of official events of Hon’ble ministers and senior officials
- Issuance of identity cards to editor, managing editor, executive editor, chief editor of newspapers, magazines
- Issuance of press releases and news follow up
- Press Accreditation facility for journalists
- Arrange Press tours
- Provide video clippings to channels
- Provide newspapers for ministers and senior officials
- VVIP visit facilitation
- Provide news agency service to Hon’ble Chief Minister’s office.
(Functional on all days of the year)
14) Programme Production
- Production and co-ordination of programmes for television channels and radio
- Production work of Janapadham- a weekly radio programme, Priya Keralam- a news oriented programme in Doordarshan and Naam Munnottu – a weekly interactive television programme of Hon’ble Chief Minister
15) Research & Reference
- Maintaining a State Information Centre for responding to queries related to government schemes offered directly or via telephone
- It has a reference library with a good number of books from the State and the Central government and is availing books for public, students and media persons through reference library
- Availing dailies and gazettes for public, students and media persons, etc. Co-ordination of training programmes for department personnel
- Arranging unpaid internship for media students
- Publication of election guide, district handbooks and media handbooks
- Assistance to publications of Ministry of Information and Broadcasting, Government of India
- Execution of Press and Registration of Books (P.R.B) Act
- Keeping registers for dailies, periodicals
- Circulation of publications and periodicals
- Information centre facility
- Reference library
- Circulation of books and other materials for reference to the department staff
- Filing copies of newspapers and periodicals for future reference
- Keeping list of department heads and important personalities etc
- Issuance of identity cards to editor, managing editor, executive editor, chief editor of newspapers, magazines
16) Scrutiny
- Daily and weekly summing up of News
- Filing of news papers
- Providing feed back to Government from media
- Publishing Economic News Digest
- Consolidate news from other state dailies
- Prepare press clippings for various departments
- Prepare press clippings in connection with VVIP Visit
- Prepare feedback from the input received from District Information Offices
17) Web & New Media
- Maintenance of Kerala Government’s official web portal www.kerala.gov.in
- Maintenance of I&PRD website www.prd.kerala.gov.in
- Maintenance of I&PRD News portal www.keralanews.gov.in
- Maintenance of websites for Hon’ble Chief Minister and all other ministers
- Maintenance of All India Service (GAD Special) website www.gadsplais.kerala.gov.in
- Maintenance of Personal Assets website of minister www.pa.kerala.gov.in
- Maintenance of website exclusively for Sabarimala temple (www.sabarimala.gov.in),
- Maintenance of PRD Live App, GoK Direct App, Face Book page, Twitter account, You Tube Channel and Instagram page of the department.
- Co-ordination of Fact Check Division